How to Get Started with Project Planning

Toggl Plan is a project planner designed to give you the best overview of what your team is up to and where your projects are heading.

Here are the basic steps to get going with project planning.

First, Create a Plan

To create a new Plan, click on the '+' sign on the sidebar next to Plans section. 

Name your Plan, choose a color of your liking (click on the colored circle next to Plan name) and make sure your boards and timeline toggles are active.

Add Tasks to Boards

Add everything you need to get done to the boards. Prioritise them by dragging and dropping the tasks to another column, to clearly communicate the state and urgency of what needs to get done.

By adding start and end dates to the tasks on your list, you will also be able to see those dates on a plan timeline. Add new ones straight on the timeline, or rearrange the existing ones to better reflect the reality. 

Alternatively, use Taskbox to easily schedule tasks from boards to timeline.

You can also add tasks straight to your timelines. To add a task to your timeline, simply click and drag to create a colourful block of the length of your choosing. This block marks the dates you have chosen for the task to occur on.

Congratulations, you've successfully created your first project Plan in Toggl Plan!

Now, learn how to use segments and tags to organize your projects better.

What Next?

  1. Invite more users to your Toggl Plan workspace and assign tasks to everyone. Click on the User settings shortcut on the sidebar at the left side of the screen. 
  2. Create a joint Team timeline for everyone to easily get an overview of what they need to get done. Keep an eye on workloads, make sure no one is overbooked and identify where there's room to take on new projects.

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